Assistant simulation · no real email is sent
The morning post, sorted before you wake up.
Eight emails have come in to Kirpi Seramik since last night. The assistant has read them all, checked the order book and written the replies. None of them goes out until you approve it.
Inbox· Kirpi Seramik
sent 0/6
8 new emails · yesterday 18:40 – today 08:10 · the assistant has read them all
- Anadolu Kil TedarikInvoice for the September clay orderInvoice for the September clay order18:40
- Pınar (Mutfak Günlükleri)A promotion partnership offerA promotion partnership offer21:15
- Deniz KayaTwo of the mugs arrived brokenTwo of the mugs arrived broken22:05
- Kirpi Seramik Support[URGENT] Your shop will be closed in 24 hours[URGENT] Your shop will be closed in 24 hours03:47
- Burak DemirReturning a serving plateReturning a serving plate07:12
- Toprak MimarlıkCompany invoice, pleaseCompany invoice, please07:40
- Elif YıldırımWhere is my order?Where is my order?07:58
- Mavi Kahve Kadıköy120 logo mugs for our opening120 logo mugs for our opening08:10
Every email onto one of four shelves.
The assistant reads the email, checks the order book and parcel tracking if it needs to, then puts it on its shelf. Whatever the shelf, you have the last word.
Now1 this morning
Needs your eyes today.
Example: Two of the mugs arrived broken
Reply ready3 this morning
Read it and send.
Example: Where is my order?
Your call2 this morning
Needs a price or business decision.
Example: 120 logo mugs for our opening
Leave it2 this morning
No reply needed, or dangerous.
Example: [URGENT] Your shop will be closed in 24 hours
It works while you sleep.
Every email that came in overnight was read and shelved the minute it arrived. Move the clock forward to see how the night went.
The workshop closed at 18:00 yesterday. When the inbox was opened at 08:30, everything was on its shelf.
Drag the clock or move it with the arrow keys.
Anadolu Kil Tedarik18:40
Invoice for the September clay order
Put on “Leave it”: expense invoice · filed.
Pınar (Mutfak Günlükleri)21:15
A promotion partnership offer
Put on “Your call”: promotion for products · ask for examples first.
Deniz Kaya22:05
Two of the mugs arrived broken
Put on “Now”: 2 mugs broken · send new ones today.
Kirpi Seramik Support03:47
[URGENT] Your shop will be closed in 24 hours
Set aside as phishing; didn't touch the link.
Burak Demir07:12
Returning a serving plate
Put on “Reply ready”: within 14 days · return code ready.
Toprak Mimarlık07:40
Company invoice, please
Put on “Reply ready”: invoice to be reissued to the company.
Elif Yıldırım07:58
Where is my order?
Put on “Reply ready”: out for delivery today · tracking no. included.
Mavi Kahve Kadıköy08:10
120 logo mugs for our opening
Put on “Your call”: wholesale quote · ~₺18,000.
8 emails in · 6 draft replies ready · 1 phishing caught · by morning, everything's on its shelf.
What would it save in your inbox?
Enter your own numbers. It's a rough estimate; the formula is under the result.
On Kirpi's morning, 5 of the 8 emails needed only an approval from you, or nothing at all. The sum uses that share (63%) and a 6-day working week.
Time you get back each week, roughly
10.0 hours
40 emails × 4 min × 63% × 6 days ≈ 10.0 hours
About 5.4 working days a month.
With the tools you already use.
There's no new program to learn. The assistant connects to your email and to the places where you already run the business.
Email inbox
Gmail, Outlook or the email on your own domain. It reads and drafts, and waits for your approval before sending.
Order book
Google Sheets or your online shop's panel. It finds the product, date and status from the order number.
Parcel tracking
It reads where the parcel is from the courier's tracking page and adds it to the reply.
Stock and price list
For replacements and wholesale quotes, it checks the shelf count and the price list.
Accounts folder
It files incoming invoices month by month and closes emails that need no reply.
Team notes
When there's a complaint or something urgent, it leaves a note for the right person.
Questions
Does the assistant send emails for me?
No. Every reply waits as a draft; nothing goes out until you approve it. If you like, automatic sending can be switched on later for routine replies such as delivery updates.
How does it spot phishing emails?
It looks at the sender's domain, where the link really goes and the pressure to act fast. It doesn't reply to a suspicious email or open its link, and it tells you why.
What if it gets something wrong?
You correct the draft and send it, or choose “I'll write it”. Emails it isn't sure about already go on the “Your call” shelf.
Where does customer information go?
Which data goes to which service is set out in writing during setup. Personal data is processed only to prepare the reply, in line with KVKK, Turkey's data protection law.
Which email services does it work with?
Gmail, Outlook and any email account that supports IMAP.